Prerequisites:

• Site columns have been created at the target SharePoint site. Refer to this page for instructions.
• The site columns have been added to the lists or content types and have values in them for at least 1 email
• The site columns values have been indexed by the SharePoint search. This happens automatically within 1-4 hours

Step I

Add Text Field Mappings

1. Navigate to the target SharePoint site settings page -> “Search Schema”
2. Filter “Managed property” by “RefinableString” and select the first available RefinableString (that does not have a Mapped Crawled Properties), click on the dropdown arrow and select “Edit/Map Property”
3. Enter “KEEMSUBJECT” in the “Alias” textbox
4. Click on “Add a Mapping” button and search for “ows_EmSubject”. Select the “ows_EmSubject” from the results and hit “OK”
5. Click on “OK” to complete the mapping
6. Back on the “Search Schema” page follow steps 2 to 5 and add the following additional mappings (skipping the first one in the table as this was done in the steps above)

Mapped Crawled Properties	Alias
ows_EmSubject	KEEMSUBJECT
ows_EmFrom	KEEMFROM
ows_EmTo	KEEMTO
ows_EmCC	KEEMCC

 

Step II

Add Date Field Mapping

1. Navigate to the target SharePoint site settings page -> “Search Schema”
2. Filter “Managed property” by “RefinableDate” and select the first available RefinableDate (that does not have a Mapped Crawled Properties), click on the dropdown arrow and select “Edit/Map Property”
3. Enter “KEEMDATE” in the “Alias” textbox
4. Click on “Add a Mapping” button and search for “ows_Q_DATE_EmDate”. Select the “ows_Q_DATE_EmDate” from the results and hit “OK”
5. Click on “OK” to complete the mapping

Step III

Re-Index Site 

Note: perform these steps out side of business hours as the search will become unstable while the search index is being rebuilt. Allow 2-4 hours for these changes to take effect.

1. Navigate to the target SharePoint site settings page -> “Search and Offline Availability”
2. Click the “Reindex site” button
3. Click the “Reindex site” button from the confirmation popup window